Studio Manager and Assistant to Principal
Andrew Franz Architect, PLLC
||Studio Manager and Assistant to Principal
||New York, New York
||Andrew Franz Architect, PLLC is an award-winning and widely published architecture and design firm with projects ranging from private houses and apartments to commercial spaces and cultural facilities.
We are seeking a full-time Studio Manager and Assistant to the Principal with a minimum of 5 years’ experience. The ideal candidate is a highly organized and proactive individual with outstanding communication skills. This position requires someone who can effectively balance many plates.
General Office / Operations Management
•Maintain office operations, policies and procedures
•Monitor phone answering system and preliminary phone correspondence with prospective and new clients
•Monitor IT consultants with purchasing and repairing computer and office equipment
•Coordination between design and accounting regarding client invoicing
•Oversee and review purchasing of office and kitchen supplies
•Assist with shipments and deliveries, and tracking of inventory
•Assist Project Managers, Interior Designers and Marketing Director with administrative tasks
•Assist the Principal with clerical duties, client appointments and personal tasks
Scheduling / Calendar Oversight
•Monitor Principal’s calendar
•Scheduling and planning of all studio and client meetings, lunches and events
•Monitoring employee attendance, vacation schedules and sick days
•Manage travel plans
Human Resources / Personnel
•Coordinating and maintaining employee benefits and insurance policies
•Organizing new employee set up
•Coordinate placement of job ads and interviews
•Schedule and follow-ups related to employee reviews
•Maintain and research renewals of all commercial, auto and workers comp insurance policies
Applicant must have strong knowledge of architectural design industry standards, business practices and management of a design staff. The candidate should be comfortable with Microsoft Excel and Outlook and be familiar with basic bookkeeping. College degree is required.
Please submit applications via email to firstname.lastname@example.org and include cover letter, resume, and salary range. Applications without salary requirements will not be reviewed.
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