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Perkins Eastman

Posted on 12.06.17 
Job Title: Office Manager
Job Location: Boston, Massachusetts
Job Description: Posted on:

Perkins Eastman is a global architecture and design firm guided by the belief that design can have a positive and lasting impact on people’s lives. With more than 1,000 employees in 15 locations around the world, we collaborate seamlessly across borders, barriers, and disciplines to connect people and ideas. Whether conceiving of new healthcare models, reviving a local landmark as a boutique hotel, or helping communities become more resilient, we are united in a dedication to progressive and inventive design that enhances the human experience. If everything is design, everything we do is HUMAN BY DESIGN.

The ideal candidate for this role must be highly organized, able to multi-task, and possess a positive, flexible attitude and professional demeanor, while managing office operations in a fast-paced professional environment. Reporting to the Managing Principal, the Office Manager is responsible for ensuring the efficient operation of the Boston office including directing and coordinating office services, administrative functions, and related activities.

Job Responsibilities:
•Facilities management to include responsibility for day-to-day operations including maintenance, purchasing and office events
•Serve as administrative assistant to the office leadership: scheduling meetings and calls, travel arrangements and preparation and submission of expense reports.
•Manage the reception/front desk function; greet and welcome incoming guests and visitors
•Assist in planning and executing monthly and quarterly office events as needed
•Liaise with firm-wide departments including Accounting, IT, and Marketing personnel and work collegially with other Office Management counter-parts across the country
•As needed, act as a resource to the Marketing team for proposals
•Communicate effectively and graciously with all levels of personnel across the firm

•Associates Degree preferred.
•Minimum 10+ years’ experience in overseeing comprehensive administrative office functions and demonstrated experience in executing office standards.
•Excellent interpersonal communication skills including the ability to express ideas concisely and clearly to all levels within the company.
•Ability to establish and maintain effective working relationships with others, and coordinate and/or supervise diverse administrative functions.
•Strong follow-through and prioritization skills, the ability to function in an evolving environment while demonstrating initiative, self-motivation and the ability to maintain a strong sense of urgency are essential
•Microsoft Office – Outlook, Word, Excel, Powerpoint, etc.

How to Apply

If you would like to join a dynamic, energized, innovative and collaborative environment, where your ideas will be heard and your skills challenged, send your cover letter, resume and as one file (Adobe PDF preferred) to with “Office Manager – Boston – Your Name” in the subject line. Please provide the website source. No phone calls please.

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
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